Executive Assistant - Jeddah [Saudi Arabia]

 

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Internal Firm Services - Other

Management Level

Associate

Job Description & Summary

Job Description Summary
To provide support and administrative assistance for defined routine
administrative workstreams to groups of internal clients within the firm,
on a virtual basis from a remote location.

• Financial
  

  
  -Expenses and Timesheets

  Coordinate and prepare monthly expenses claims and fortnightly timesheet submissions for executives if required and own expenses and timesheets by due dates using the firm’s system
  

  
  Customer
  

  
  -Travel Bookings

  • Organise business travel and accommodation bookings for executives
  • Maximise cost reduction opportunities through timely and appropriate travel choices
  • Liaise with travel approvals team to follow up on approvals
  • Organise visas and taxi bookings as required

  -Meetings, conference calls and Webex

  • Organise and coordinate logistics for both internal and external meetings (boardroom bookings and refreshments)
  • Prepare and send out the call information to all concerned parties
  • Organise conference calls as needed and maintain call record for accounts purposes

  -Client relationships

  Develop good working relationships with executives via phone and email communication
  

  
  Internal Process
  

  
  -Partner and Executive general admin

  • Develop understanding of PwC standards and formats
  • Prepare documents when required i.e. presentations, proposals, letters
  • Ensure all documentation is filed in a systematic manner
  • Assist fellow EAs when required and work collaboratively with team members

  Learning and Growth

  • Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
  • Comply with PwC policies and procedures in all aspects of the role
  • Build network of strong working relationships both internally and externally
  • Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

• Education

  • Bachelor’s Degree

  Overall Experience

  3+ years experience in an administrative role
  

  
  Language

  • Proficiency in spoken and written English, Arabic is an advantage

  Specific Skills

  • Experience with a professional services firm preferred

  Knowledge and Skills

  • Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
  • Good spoken and written communication skills
  • Good listening skills and ability to take instructions and direction from Partners and Directors who are based in a different location and to work independently with minimal guidance
  • Exercise confidentiality, discretion and personal sensitivity in all aspects of role at all times
  • Good interpersonal skills
  • Must possess a professional telephone manner
  • Demonstrated ability to work under pressure, on a virtual basis and with an often traveling partner/executive
  • Demonstrated team player and dedication to provide high level of service
  • Must possess a warm, friendly and professional demeanor
  • Knowledge of administrative systems and processes
  • Proficiency in Google including G suite

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Up to 20%

Available for Work Visa Sponsorship?

Yes

Government Clearance Required?

Yes

Job Posting End Date

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